University of St. Thomas
  • Houston, TX, USA
  • Salary
  • Full Time

Medical, Dental, Vision, 403b, Vacation, STD, LTD, Employer Paid Life Insurance

The University of St. Thomas (, a private Catholic university committed to the liberal arts and to the religious and Intellectual traditions of the Catholic higher education, is seeking a Director of Advancement Services.


The Director of Advancement Services is responsible for the day-to-day management of all aspects of the University's development and alumni database and information services within the Office of University Advancement.  The Director will enhance development operations to assure high standards of quality, accuracy, and transparency around donor information, reporting, acknowledgements, and procedures related to major fundraising campaigns. The Director also supports the expansion of the donor pipeline to achieve and enhance annual and major gift philanthropic support to the University of St. Thomas.

Essential Duties and Responsibilities:

  • Provide leadership for Advancement Services team responsible for biographical records management; gift records management; monthly reporting; annual fundraising/campaign reporting and tracking; event mailing list creation and tracking; event database entry and management; prospect research and management; gift processing and acknowledgment; and department budget management.
  • Set goals and plan programs for Advancement Services; create and/or update policies and procedures with respect to the overall responsibilities of Advancement Services.
  • Serve as a liaison to advancement constituents as well as other departments on campus, such as Finance and IT.
  • Monitor the day-to-day operation of the database to ensure systems are strategic and support department's overall goals; assist in determining who requires access to various databases/tools.
  • Create and implement prospect management strategy and protocol and interact with Development Officers regarding the tracking and reporting of major gift activity.
  • Serve as departmental expert on fund creation and management; with Director of Stewardship, provide oversight of the production of annual stewardship reports for donors on the impact of their gifts.
  • Supervise the processing and acknowledging of gifts, pledges, pledge payments, matching claims, tribute gifts, and other contributions with consideration to timeliness and efficiency of processing; manage reconciliation of restricted/unrestricted funds between University Advancement and Finance, ensuring practices are in compliance with audit principles.
  • Serve as department expert on special event software programs and online gift processing systems.
  • Oversee quality control of all information and communication conveyed from Advancement Services, including financial reports, budgets, receipts, tributes, letters, and lists.
  • Responsible for assisting with high-level reporting to University boards, councils, and volunteers, including oversight of the research and tracking needs of the Nominating Committee.
  • Address "critical needs" that occur with short notice and require immediate action.
  • Serve as an active member of the University Advancement leadership team; and attend meetings and events as appropriate.

Qualifications and Requirements:

  • Education
    • A bachelor's degree from an accredited institution of higher education required.
  • Experience 
    • Candidate should have at least six years of advancement services experience and three years of supervisory experience.
    • Experience should include development research; gift processing; information and fund management; and major campaign support.
    • Ability to build strong collaborative relationships internally with Advancement staff and externally with volunteers and vendors.
    • Interpersonal skills to work effectively with University leadership, prospects, benefactors, volunteers and the public.
    • Strong analytical capabilities, including ability to evaluate complex prospect-related information, including demographics, financial information, etc. as well as the ability to translate/transmit that information to staff and fundraising volunteers.
    • Experience interacting with internal and external volunteers and staff in rating and screening prospective donors.
    • Knowledge of donor and constituent management database systems and the ability to work effectively with system administrators or programmers.
    • Outstanding desk-top computer skills, especially with database tools; emphasis on streamlined presentations.
    • Exceptional writing and oral communication skills, including demonstrated success at communicating technical information to lay audiences.

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  Management, at the appropriate level, retains the right to assign and change the duties of any position at any time. 

This is a full-time, year round, benefit-eligible position. To apply, please submit a resume, a cover letter and salary requirements.  Please note incomplete applications will not be considered.

The University of St. Thomas is an Equal Opportunity Employer

University of St. Thomas
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