University of St. Thomas
  • Houston, TX, USA
  • Full Time

Medical, dental, vision insurance; life insurance, 403(b) retirement plans, paid sick/vacation etc

University of St. Thomas

ABSN Program Coordinator

The University of St. Thomas (UST), a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education, located in Houston, Texas, near the vibrant central business district, Texas Medical Center, and museum district, is seeking applicants for a full-time ABSN Program Coordinator. This position reports directly to the ABSN Program Director.

Provide high level of assistance and operational support to the ABSN Program Director:

  • Planning, coordination, and evaluation of ABSN online/onsite lab courses
  • Enrollment management functions to facilitate onboarding new students and resolve problems related to advising, registration and financial aid issues for new and continuing ABSN students.

Administrative support for adjunct faculty hiring and onboarding for ABSN programs.

  • Request and facilitate documentation needed for the HR department.
  • Send Welcome Letters to all adjunct faculty that have been hired /on-boarded.
  • Create physical personnel file for adjuncts and files in the N drive.
  • Maintain information needed for accreditation regarding teaching credentials and requests to adjunct faculty.
  • Uploads adjunct faculty information needed for Accreditation to VPAA's office.

Collaborate with the ABSN Program Director on ensuring that ABSN Program publications, both print and electronic, including websites, handbooks, Undergraduate Catalog, recruitment material and other documents are updated in all locations and congruent with UST guidelines.

Manages textbook and educational resources orders for the ABSN program per semester.

ABSN program budget monitoring including PT/OL budget preparation.

Manage ABSN Program databases, undergraduate student records and program documents effectively in accordance with UST record retention standards.

Serve as an effective liaison with campus departments and satellite sites delivering ABSN courses and student services.

Collaborate with Director, PSON Operations on supporting administrative process implementation and improvement related to:

  • Course implementation
  • New program proposals, program changes
  • Policies governing enrollment progression
  • Graduation
  • Adjunct Faculty hiring
  • Blessing of the Hands and Pinning Ceremony

Program Evaluation and Accreditation System Support

Support data collection and report development related to the ABSN Program for:

  • The PSON Comprehensive Evaluation
  • Annual PSON institutional assessment report for the UST office of institutional assessment and effectiveness.
  • Annual NEPIS report
  • AACN annual survey.
  • Manage ABSN program data, student records and program documents effectively in accordance with UST standards.

Manage key functions related to ABSN course planning, implementation and evaluation and serve as ABSN liaison with the UST Registrar.

  • Add or change instructor in courses per semester.
  • Add academic advisors in PSON ABSN Track Academic Advisor List- Faculty Version and in PeopleSoft.
  • Make changes in the change form for instructor and remove holds in PeopleSoft.

Texas Board of Nursing Liaison

Manage processes associated with TX BON requirements for ABSN program.

  • Administrative management of NCLEX-RN licensure application eligibility process for ABSN Program, to include
    • Registration of Nursing Portal
    • Proof of Registration for Pearson-Vue Exam
    • Proof of Registration for NCLEX Exam
    • Create spreadsheet with cohort details for Division Dean and Director of ABSN
  • Collaborate with Assistant Dean of PSON Retention Services and ABSN Program Director on monitoring and documenting ABSN student eligibility for TXBON Affidavit of Graduation, NCLEX-RN performance information and employment placement for ABSN graduates.

Monitors faculty credentials as mandated by Texas BON Rules and maintains credential documentation for accreditation and personnel files.

Qualifications and Requirements:

  • Bachelor's Degree Required, Master's Degree Preferred

Required Experience:

  • Minimum of five years of related operations or office management experience with varied assignments and complexities
  • Excellent software skills with demonstrated advanced proficiency in Microsoft Office Professional 2010 (Word, Excel, Outlook, PowerPoint, Access), PeopleSoft, and Survey Monkey
  • Demonstrated writing proficiency for development of program reports, catalogs, recruitment/promotional material, and correspondence
  • A strong customer service orientation is vital to the success of the position
  • Abilities to handle multiple tasks with effective organization skills and attention detail
  • Results oriented with a focus on meeting deadlines
  • Exceptional communication skills
  • Ability to work independently and part of a team
  • Ability to function in a manner that is congruent with the School of Nursing mission, vision and philosophy


  • Standard office equipment

Working Environment:

  • Fast pace, efficient office environment

The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as needed basis.

Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.

The University of St. Thomas is an Equal Opportunity Employer

University of St. Thomas
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