University of St. Thomas
  • Houston, TX, USA
  • Full Time

Medical, dental, vision insurance; life insurance, 403(b) retirement plans, paid sick/vacation etc


University of St. Thomas

Operations Assistant

Office of International Services and Study Abroad


The University of St. Thomas (www.stthom.edu), a private Catholic university, located in Houston, Texas, the nation's fourth largest city, committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking a full-time Operations Assistant as a member of the Office of International Services and Study Abroad.


Purpose:

Operations Assistant in the Office of International Services and Study Abroad assists students with general inquiries related to F-1 and J-1 visa status and study abroad. This position also provides administrative and operational support in event coordination, appointment scheduling, purchasing, mailing, and other routine tasks of the Office.


Essential Responsibilities

  • Serves as the lead front-line person on routine inquiries and requests from all walk-in visitors, emails, and phone calls
  • Schedule appointments for advisors to discuss complex student matters
  • Send routine student communications such as new student welcome emails and event reminder emails
  • Request rooms, furniture, parking tokens, and other items for office events
  • Collect required documents from students to request letter, employment authorization and travel signature, and review the completeness of student request documents
  • Manage office space, supplies, and calendar
  • Perform routine administrative tasks such as mailing and purchasing.

Qualifications and Requirements

  • Bachelor's degree is required
  • Excellent organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Spanish fluency is highly preferred. Working proficiency in other languages is desired.
  • Customer service experience with people from diverse background is preferred

The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as needed basis. Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.


The University of St. Thomas is an Equal Opportunity Employer


University of St. Thomas
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