University of St. Thomas

Campus Visit Coordinator

Admissions and Enrollment Management

The University of St. Thomas (UST), a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education, located in Houston, Texas, near the vibrant central business district, Texas Medical Center, and museum district, is seeking applicants for a full-time Campus Visit Coordinator.

Position Summary:

This position serves as a member of the admissions and enrollment team and serves as the primary support staff for the Office of Undergraduate Admissions. In addition, the position serves as the primary point of contact for all daily campus visitors and group visits to the University of St. Thomas.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Coordinates and oversees front office functionality.

• Greets and welcomes all guests to the University of St. Thomas Office of Admissions either in person or through electronic/telephone communication.
• Coordinates the Office of Undergraduate Admissions general email inbox, responds to or forwards messages appropriately.
• Maintains the calendars of all Undergraduate Admissions counselors for scheduling of daily campus visits. In addition works collaboratively across campus to schedule classroom visits, group tours, presentations and other recruitment activities for prospective students and families.
• Supervises Office of Undergraduate Admission work-study employees.
• Coordinates and helps facilitate group tour scheduling and day-of activities when groups arrive to visit campus. Ensures all group reservations are completed prior to visiting campus.
• Collaborates with admission counseling team and Enrollment Management Division leadership on strategies to increase visitor traffic to campus.
• Assists in ensuring invoices, billing, and other administrative functions are executed with the offices of purchasing, accounts payable, etc.
• Facilitates in general admission office clerical and administrative duties such as maintaining collateral inventory, placing orders for office supplies and other office needs.
• Other duties as assigned.

EDUCATION: High School Diploma or GED equivalent required. A Bachelor's degree preferred.

QUALIFICATIONS

• Minimum of 3 years of experience in an administrative assistant experience preferably in a fast paced, high contact setting in higher education.
• Experience in a customer service-type position preferred.
• Strong written and oral communication skills.
• Demonstrated ability to interact with others in a positive and friendly manner.
• Demonstrated ability to work collaboratively and in a fast-paced environment.
• Demonstrated ability to be well organized and pay close attention to details.
• Demonstrated ability to effectively and efficiently solve problems and initiate and implement projects independently.
• Intermediate level of proficiency with productivity software including Microsoft products, and technical aptitude for use of new software's acquired by the University.
• Bilingual (English/Spanish) preferred.

WORKING CONDITIONS: This position is in an active office atmosphere and one must have the ability to climb stairs and do some light lifting (up to 20 pounds).

The University of St. Thomas is an Equal Opportunity Employer